Winter Break Week Camps

Campers needing special accommodations should consult with the Camp Director prior to registration and provide information on the the Camper Enrollment Form. The YMCA is not able to provide one-on-one care for campers but will work with families to provide reasonable accommodations to ensure a child's success in camp. A follow-up with the camp staff is requested to ensure that accommodations are able to be met.

All Y Camp staff are screened nationally and provided with training that encompasses working with children, all aspects of camp programming, and preparing staff to be successful in a work environment. The Y also provides training in child abuse, and many staff are CPR and first aid certified. YMCA staff and volunteers are mandated child abuse reporters and are required to report any suspected child abuse to the proper authorities. Employees trained in first aid emergency response are always on site. Camp staff are not permitted to babysit, transport in personal vehicles, or have contact with campers outside of the YMCA. Providing a fun and safe experience for the campers is the main priority for the YMCA.

Staff-to-camper ratios are as follows:

Ages 3-4: 1 to 7
Ages 5-6: 1 to 8
Ages 7-8: 1 to 10
Ages 9-12: 1 to 12

The Camper Enrollment Form is required for all campers and must be submitted 2 weeks prior to the first day of camp, identifying adults authorized to pick up and drop off your child.

Staff will verify identification with a valid photo ID of the person picking up the child. Campers may not leave camp with unauthorized adults. All adults picking up your child must be on the authorized list and bring a photo ID.

For emergencies and last-minute pickups, the primary account holder needs to resubmit the camper enrollment form or provide written authorization to the camp director.

Refunds must be requested in writing. Full refunds are permitted up to the Tuesday prior to the Full Payment Due Date. If a child misses camp due to voluntary withdrawal or homesickness, refunds are not permitted. A written note from a medical provider is required to be considered for a refund due to illness or injury.

To enroll in camp held at your local school, you will follow the same enrollment process as Before and After School care. Follow the instructions for New Campers below.

Once your form is fully submitted and approved by the director, you will get an email prompting you to enroll in your chosen camp weeks!

You can complete your registration forms in advance.  You don’t need to wait for registration to open up!  Once approved, you can register for any break week camps or non-student days during that program year. For example, if you register for Winter Camp 2025, you can use the same packet for Summer Camp 2026 or enroll in our Before and After School Care during the 25-26 year.

Step 1 | YMCA Account 

Families do not need current memberships to enroll in child care.  However, all families must have a YMCA account in order to register for care.  
 
» If you are a Current YMCA member: Go to MyCommunity to login to your account   
Ensure child and other parent/guardian is on your account.  A separate account can be created for split households. 
 
» If you are a New YMCA member: Go to mycommunity.ymcapkc.org.   
1. Select "Activate Online Account"  
2. Fill out the required fields and click "Submit"  
3. You will receive an email to your email address on file  
4. Click the link in the email  
5. Create a new password as instructed  
6. Click "Change Password"  
7. You will be automatically redirected to your new My Community homepage   
8. Add all household members 

Step 2 | Pay $50 Registration Fee

» Use this link and add the registration fee to your cart for each child you wish to enroll.

Pay Registration Fee

TIP: Don’t see any course options?  Make sure your location is set to All.

Step 3 | Complete Child Care Enrollment Forms

» Access Enrollment forms under Account Information tab in MyCommunity 
» Forms are immediately available once you have paid the registration fee for each child. 
 
Requirements for Program  
Read & Sign the ‘Child Care Waiver/Acknowledgements’ 
Scroll down to the Contact Section.    
Locate the ‘Child Care Waiver’ 
Click the ‘Sign’ button to read, type full name and sign the waivers and acknowledgements.  
  
Complete Child Care Enrollment Form:  
Scroll down farther to the ‘Question Forms’ section, and click on the ‘Fill out Form’ button on your child’s enrollment form.  The picture below shows an example.   
  
Upload your Vaccination Form   
Click the ‘Fill Out Form’ button.  Then click on ‘File Upload’ in the left corner to upload your document. Per state licensing, vaccination forms must meet two requirements this year.  MyIR mobile meets both requirements when printed in the school/childcare format.

Campers needing special accommodations should consult with the Camp Director prior to registration and provide information on the the Camper Enrollment Form. The YMCA is not able to provide one-on-one care for campers but will work with families to provide reasonable accommodations to ensure a child's success in camp. A follow-up with the camp staff is requested to ensure that accommodations are able to be met.

All Y Camp staff are screened nationally and provided with a week of training that encompasses working with children, all aspects of camp programming, and preparing staff to be successful in a work environment. The Y also provides training in child abuse, and many staff are CPR and first aid certified. YMCA staff and volunteers are mandated child abuse reporters and are required to report any suspected child abuse to the proper authorities. Employees trained in first aid emergency response are always on site. Camp staff are not permitted to babysit, transport in personal vehicles, or have contact with campers outside of the YMCA. Providing a fun and safe experience for the campers is the main priority for the YMCA.

LICENSING AND CERTIFICATIONS

As a program licensed by the Washington State Department of Children, Youth and Families (DCYF) , all program staff are required to meet the  following:
• Portable Background Checks through DCYF
• Child Care Basics (30 hour STARs)
• Annually, at least 10 hours of professional development
• DCYF Orientation to School-Age  Licensing
• Pediatric CPR/First Aid Certification
• Annual Blood-borne Pathogens Training
• Annual Child Abuse Prevention Training
• Food Handler Permit

All staff are subject to criminal background checks and reference verifications. To view the most recent inspection reports and DCYF standards, see the licensing binder at your child care location.

Per state licensing, our group sizes are 1 staff member for every 15 children max.

All enrollment forms are required to be reviewed and approved before enrolling in camp, identifying adults authorized pick up and drop off your child.

Staff will verify identification with a valid photo ID of the person picking up the child. Campers may not leave camp with unauthorized adults. All adults picking up your child must be on the authorized list and bring a photo ID.

For emergencies and last minute pick ups, the primary account holder needs to provide written authorization to the camp director through their Brightwheel account.

Refunds must be requested in writing. Full refunds are permitted up to the Monday prior to the Full Payment Due Date. If a child misses camp due to voluntary withdrawal or homesickness, refunds are not permitted. A written note from a medical provider is required to be considered for a refund due to illness or injury.