SPRING DAY CAMP PARENT INFORMATION
We want you and your child to have fun during Spring Break! Learn more about what to expect at camp and our policies below to make sure that everyone has a safe and fun experience:
What to Bring
To be prepared for a great time, please send your camper each day with the following:
- Registration Form filled out for each camper (unless you participated in summer camp)
- Lunch for full day campers only
- Snack – camp will have a snack break in the morning and afternoon (extra AM and PM snacks provided for Extended Care campers).
- We do something called “Peanut Butter Island” here at camp; this means that children with items that have peanuts or other kinds of nuts will have a designated place to sit down during lunch and snack times. We make sure that each child thoroughly cleans up after themselves and washes their hands in order to prevent the spread of germs and allergens.
100% ID CHECK POLICY
- Extended Care: Starts at 7:00am at the Youth Gym back door
- Full Day Camp: 8:30am - 9:00am at the Youth Gym back door
- Itty Bitty Camp: 8:30am – 9:00am at the Rock Wall Room by the Welcome Center
- Extended Care: No later than 6:00pm at the Youth Gym back door.
- Full Day Camp: 4:00pm at the Youth Gym back door
- Itty Bitty Camp: 12:00pm at the Rock Wall Room by the Welcome Center
100% ID CHECK POLICY
We want to make sure your check-in and out process is as easy as possible. To ensure the safety of our campers, we require 100% ID check for pick-up and drop-off. Please be prepared to show valid photo ID every time you drop-off and pick-up your child from camp. Only people on the authorized pick-up list you indicated at registration are allowed to take your child from camp. Anyone picking up will need to show valid photo ID.
Signing Campers In And Out
Valid photo ID is required. Parents or guardians are responsible for checking campers in and out by signing the roster. Be sure to indicate the time of pick-up and drop-off. Additional adults must be on the authorized list and also have their valid photo ID. Campers will not leave camp with an unauthorized adult.
Making Changes to Authorized Pick Up
Changes to the authorized pick up list must be done in person by the parent/guardian who filled out the registration form. You will be asked to show valid photo ID. We cannot make any changes to the authorized pick up list over the phone, so please be sure to list anyone who will be picking up your camper on the registration form.
A release form is required for all campers. Please complete and sign as a parent or guardian. Include at least three people authorized to pick your child up. (Included in registration paperwork for children attending school-based locations)
- Separated Parents: If the parents are separated but not legally divorced, the staff may not deny access to a child by either parent. Appropriate court issued documents are required in order for staff to deny parental access.
- Divorced Parents: Either parent may pick up the child unless a court order indicates limited or no visitation. Custody agreements must be kept on file with the YMCA.
- Guardianship: Copies of appropriate legal documents must be on file with the YMCA.
Change of Camper Information
Changes to authorized adults or their contact information must be made in-person and in writing. Please see a camp director to update.
Late Pick-up Fees
There is a $1 per minute charge after camp closes. Late fees must be paid, or added to draft, before the camper returns to camp. If a camper is not picked up and the YMCA has not been notified by a parent or authorized adult(s) within one hour of camp closure, the YMCA will call local child protective services and sheriff’s department.
Every camper must have a 2019 Day Camp registration form on file. To expedite your pick-up and drop-off, please bring your registration form to the Y as soon as possible. No camper will be allowed to be dropped off at camp until we have a completed registration form.
If you are unsure of whether or not you have a registration form on file, please contact us.
Medical Authorization Form
If your child has medication that will need to be administered during the camp day, please be sure to complete our Authorization to Dispense Medication form prior to your camper’s first day. Please send the form, along with the medication in its original container with name and dosage.
Please fill out a medical form for the following:
Medication, inhaler, EpiPen® (epinephrine injection). Any of these will stay with your child’s camp counselor and returned to you at the end of each day. We will not be allowed to hold any type of medication overnight.
Our staff are trained in working with children, day camp operations, CPR, and first aid. All YMCA staff and volunteers are mandated to report child abuse and any suspected child abuse to the proper authorities. While our camp staff are great with children, they are not permitted to babysit, transport children and youth in personal vehicles, or have contact with campers outside of the YMCA.
Camps adhere to the following staff to camper ratios:
- Ages 3-4 1 staff: 7 campers
- Ages 5-6 1 staff: 8 campers
- Ages 7-9 1 staff: 10 campers
- Ages 10-12 1 staff: 12 campers
Day camp is divided into groups, based on grade and age; campers are grouped within one year of age and one grade school level. Our staff is trained in team-building and in helping campers learn how to make new friends within their group.
Not all camps offer swimming. Please check your weekly camp calendar to see what days your camper may be swimming. A swimsuit and towel are required to participate. Campers will partake in a swim test each week in order to participate in recreational swim time. If a camper forgets their swimsuit or does not want to participate, there will be alternative supervised activities on the pool deck.
Campers who are unable to abide by camp rules or are disrupting other campers' ability to enjoy camp may be dismissed without refund. The following behavior will result in immediate removal from the day camp program:
- Verbal abuse or bullying
- Physical aggression, verbal threats of harm
- Disruptive, defiant, or blatant disrespect for staff or participants
- Inappropriate touching
- Leaving designated camp area without authorized adult
- Parents who disrespect children, other parents, or staff
Please do not bring sick children to camp. In the event of exposure to a communicable condition, parents will be notified as quickly as possible. Make sure we have current contact information on file. We will contact you to pick up your camper immediately if:
- Camper is feeling ill for 30 minutes or longer
- Camper has a fever of 100.1 degrees or higher
- Camper is vomiting, has diarrhea, persistent cough, watery or inflamed eyes, acute skin rash, or sore throat
Children absent because of contagious disease may return with a statement from a physician indicating the child is no longer contagious. Children absent because of lice may return when there is no sign of lice. In the case of an injury, staff will make every effort to ensure proper care. Care may include treatment by staff for minor injuries, contacting a parent or guardian, or calling local emergency care providers. Staff will attempt to contact the parent or guardian prior to providing treatment.
YMCA day camp is not staffed to provide one-on-one supervision. Talk with our camp directors about solutions if additional care is required by your camper.
All medication must be brought to a camp director in its original container labeled with the following: Camper’s name, date, directions, and physician’s name. A medical authorization form is also required; the only exception is inhalers. If your camper requires an EpiPen®, please see a camp director at the start of the camp session. If medication needs to go home with the camper at the end of each day, the parent must pick it up from the camp director. Unused medications will be returned at the end of the camp session.
The parent or guardian is responsible for any medical expenses for an injury incurred at camp.
YMCA staff are prepared and trained to activate emergency procedures in the event of severe weather, fire, building evacuation, or other immediate safety measures. Each YMCA branch has a specific disaster plan and a YMCA Emergency Management Guide.
Active clothing with close-toed shoes is the preferred attire.
Our theme for Spring Break Camp is “National Parks.” All morning activities for Itty Bitty and Full Day Camp will coincide with this theme. On Friday, kids are encouraged to dress up according to the theme, and all staff will dress up as well.
Full Day Camp - In the afternoon, kids will participate in two different Specialty Activities. These activities will sample some of our traditional Specialty Camps from the summer. Here are the activities:
- Monday: Drama and Rock Climbing
- Tuesday: Varsity Sports and Mad Scientists
- Wednesday: Basketball and Artist Workshop: Nature as Art
- Thursday: Soccer and Top Chef
- Friday: Splash Camp and LEGO Building For Splash Camp, make sure that your children have a swimsuit, towel, and anything else you deem necessary for your child to be in the water. We will do brief swim tests to determine whether or not your child needs to wear a life jacket.
We are excited that your kids have signed up for camp this spring! We want to make it clear, however, that camp is a privilege for each child that attend. We will do everything in our power to make sure that each child feels successful, safe and have fun in our camps. Children will learn to model the YMCA core values of Caring, Honesty, Respect, and Responsibility. If for some reason your child struggles in any of these areas, however, we will reach out to you in order to have a conversation to support your child in having a successful day.