SUMMER DAY CAMP PARENT INFORMATION

Parent information for Summer Day Camp

We want you and your child to have the best summer ever! Learn more about what to expect at camp and our policies below to make sure that everyone has a safe and fun summer experience:

WHAT TO BRING TO CAMP

Time to make new friends!What to Bring

To be prepared for a great time, please send your camper each day with the following:

  • *Lunch and extra snacks
  • Filled water bottle
  • Swimsuit and towel on swim days
  • Plastic bag for wet items
  • Closed-toe shoes (please leave flip flops and sandals at home, unless your child is participating in an Aquatics Specialty Camp)
  • Small backpack (to hold belongings)
  • Sunscreen

*Note: If you are not able to provide a meal for your child, please check with your branch to see if they are a part of the  Summer Meals Program, which provides free lunches throughout the summer.

Personal Belongings

Please only allow your child to bring items that are necessary for day camp. Money, toys, sports equipment, gum, and makeup are not permitted. Please label all belongings with your child’s full name.

Snacks 

Please only send peanut-free snacks with your child, and discuss with them the importance of not sharing snacks because other children may have food allergies. Snacks should not require refrigeration or microwaving.

Sunscreen

Please apply sunscreen to your child every day before camp begins. If additional applications are necessary, send sunscreen with your child to reapply later in the day. Remember to label the lotion with your child’s full name. Medical authorization forms will need to be completed by parents/guardians of children attending school-based locations.

Dress Code

Dress your child in athletic apparel that allows them to fully participate in camp activities, games and the Specialty Camp they are signed up for. Leave sandals, flip flops (unless participating in the Aquatics specialty camp) and clothes that you don’t want to get dirty at home.

PICK-UP AND DROP-OFF

We want to make check-in and check-out as easy as possible while ensuring the safety of our campers.100% ID CHECK POLICY

We want to make sure your check-in and out process is as easy as possible. To ensure the safety of our campers, we require 100% ID check for pick-up and drop-off. Please be prepared to show valid photo ID every time you drop-off and pick-up your child from camp. Only people on the authorized pick-up list you indicated at registration are allowed to take your child from camp. Anyone picking up will need to show valid photo ID.

Signing Campers In And Out

Valid photo ID is required. Parents or guardians are responsible for checking campers in and out by signing the roster. Be sure to indicate the time of pick-up and drop-off. Additional adults must be on the authorized list and also have their valid photo ID. Campers will not leave camp with an unauthorized adult.

Making Changes to Authorized Pick Up

Changes to the authorized pick up list must be done in person by the parent/guardian who filled out the registration form. You will be asked to show valid photo ID. We cannot make any changes to the authorized pick up list over the phone, so please be sure to list anyone who will be picking up your camper on the registration form.

Camper Release

A release form is required for all campers. Please complete and sign as a parent or guardian. Include at least three people authorized to pick your child up. (Included in registration paperwork for children attending school-based locations)

  • Separated Parents: If the parents are separated but not legally divorced, the staff may not deny access to a child by either parent. Appropriate court issued documents are required in order for staff to deny parental access.
  • Divorced Parents: Either parent may pick up the child unless a court order indicates limited or no visitation. Custody agreements must be kept on file with the YMCA.
  • Guardianship: Copies of appropriate legal documents must be on file with the YMCA.

Change of Camper Information 

Changes to authorized adults or their contact information must be made in-person and in writing. Please see a camp director to update.

Late Pick-up Fees

There is a $1 per minute charge after camp closes. Late fees must be paid, or added to draft, before the camper returns to camp. If a camper is not picked up and the YMCA has not been notified by a parent or authorized adult(s) within one hour of camp closure, the YMCA will call local child protective services and sheriff’s department.

CAMP POLICIES

Our camp counselors are trained to create a safe, fun, and caring environment for all campers.Staff 

Our staff are trained in working with children, day camp operations, CPR, and first aid. All YMCA staff and volunteers are mandated to report child abuse and any suspected child abuse to the proper authorities. While our camp staff are great with children, they are not permitted to babysit, transport children and youth in personal vehicles, or have contact with campers outside of the YMCA.

Ratios

Camps adhere to the following staff to camper ratios:

  • Ages 3-4             1 staff: 7 campers
  • Ages 5-6             1 staff: 8 campers
  • Ages 7-9             1 staff: 10 campers
  • Ages 10-12         1 staff: 12 campers

Group Assignments 

Day camp is divided into groups, based on grade and age; campers are grouped within one year of age and one grade school level. Our staff is trained in team-building and in helping campers learn how to make new friends within their group.

Swimming

Not all camps offer swimming. Please check your weekly camp calendar to see what days your camper may be swimming. A swimsuit and towel are required to participate. Campers will partake in a swim test each week in order to participate in recreational swim time. If a camper forgets their swimsuit or does not want to participate, there will be alternative supervised activities on the pool deck.

Behavior

Campers who are unable to abide by camp rules or are disrupting other campers' ability to enjoy camp may be dismissed without refund. The following behavior will result in immediate removal from the day camp program:

  • Theft
  • Verbal abuse or bullying
  • Physical aggression, verbal threats of harm
  • Disruptive, defiant, or blatant disrespect for staff or participants
  • Inappropriate touching
  • Leaving designated camp area without authorized adult
  • Parents who disrespect children, other parents, or staff

Illness

Please do not bring sick children to camp. In the event of exposure to a communicable condition, parents will be notified as quickly as possible. Make sure we have current contact information on file. We will contact you to pick up your camper immediately if:

  • Camper is feeling ill for 30 minutes or longer
  • Camper has a fever of 100.1 degrees or higher
  • Camper is vomiting, has diarrhea, persistent cough, watery or inflamed eyes, acute skin rash, or sore throat

Children absent because of contagious disease may return with a statement from a physician indicating the child is no longer contagious. Children absent because of lice may return when there is no sign of lice. In the case of an injury, staff will make every effort to ensure proper care. Care may include treatment by staff for minor injuries, contacting a parent or guardian, or calling local emergency care providers. Staff will attempt to contact the parent or guardian prior to providing treatment.

Supervision

YMCA day camp is not staffed to provide one-on-one supervision. Talk with our camp directors about solutions if additional care is required by your camper.

Medication

All medication must be brought to a camp director in its original container labeled with the following: Camper’s name, date, directions, and physician’s name. A medical authorization form is also required; the only exception is inhalers. If your camper requires an EpiPen®, please see a camp director at the start of the camp session. If medication needs to go home with the camper at the end of each day, the parent must pick it up from the camp director. Unused medications will be returned at the end of the camp session.

Insurance

The parent or guardian is responsible for any medical expenses for an injury incurred at camp.

Emergencies 

YMCA staff are prepared and trained to activate emergency procedures in the event of severe weather, fire, building evacuation, or other immediate safety measures. Each YMCA branch has a specific disaster plan and a YMCA Emergency Management Guide.

REGISTRATION AND MEDICAL FORMS

Thank you for making sure your camp forms are submitted as early as possible!Registration Form

Every camper must have a 2019 Day Camp registration form on file. To expedite your pick-up and drop-off, please bring your registration form to the Y as soon as possible. No camper will be allowed to be dropped off at camp until we have a completed registration form.

If you are unsure of whether or not you have a registration form on file, please contact us.

Medical Authorization Form

If your child has medication that will need to be administered during the camp day, please be sure to complete our Authorization to Dispense Medication form prior to your camper’s first day. Please send the form, along with the medication in its original container with name and dosage.

INCLUSION AND SPECIAL NEEDS

At the Y, we believe that every child deserves to have a summer camp experience. Does your camper need a little extra help to be successful in summer day camp? Please mention this on your registration form and our inclusion specialist will be in touch with you to set up a meeting to ensure your camper has the best summer ever! While we are not able to accommodate every special request, we will do our best to make sure all campers have a fun and safe summer.

WEEK OF JULY 1-5

In observance of Independence Day, there will be no day camp on Thursday, July 4. As a result of the shortened week, camp rates are as follows:

Full Day

YMCA Members: $115 | Community Members: $138

Includes Camp 56

Half Day (Morning or Afternoon)

YMCA Members: $64 | Community Members: $76

Includes Camp 56

Itty Bitty | 5-day

YMCA Members: $64 | Community Members: $72

Tween Camp

YMCA Members: $124 | Community Members: $148

Extended Care

YMCA Members: $40 | Community Members: $48


Register today for Summer Day Camp

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