CAMPER PARENT INFORMATION

Summer 17 - Hero

WELCOME TO SUMMER CAMP AT THE Y

This summer the YMCA is offering youth an enriching camp experience to help get more out of summer break; more friendships, more accomplishments, and more confidence.

DOWNLOAD PARENT HANDBOOK

CAMP HOURS

CAMP HOURS

  • ACTIVITY CAMP: 9am-12pm
  • SPECIALTY CAMP: 1pm-4pm
  • ACTIVITY AND SPECIALTY CAMP: 9am-4pm
  • SCHOOL-BASED LOCATIONS | FULL DAY: Hours vary by location, 6am-6pm or 6:30am-6:30pm
  • YMCA CAMP SEYMOUR: 9am-5pm
  • EXTENDED CARE: 7:00am-9:00am, 4:00-6:00pm

CAMP POLICIES

CAMP POLICIES

DOWNLOAD PARENT HANDBOOK 

STAFF: Our staff are trained in working with children, day camp operations, CPR, and first aid.
All YMCA staff and volunteers are mandated child abuse reporters and are required to report any suspected child abuse to the proper authorities. Camp staff are great with children, however they are not permitted to babysit, transport in personal vehicles, or have contact with campers outside of the YMCA.

RATIOS: Camps adhere to the following staff to camper ratios:

  • Ages 3-5- 1 staff : 7 campers 
  • Ages 5-6 - 1 staff : 8 campers
  • Ages 7-11 - 1 staff : 10 campers
  • Ages 11-13 - 1 staff : 12 campers

GROUP ASSIGNMENTS: Day camp is divided into groups based on grade and age; grouping
campers who are within one year of age and one grade level in school. Staff are trained in
team-building and in helping campers learn to make new friends within their group.

SWIMMING: Not all camps offer swimming. Check your weekly camp calendar to see what days your camper may be swimming. Swimsuit and towel are required to participate.
Campers will participate in a swim test each week to participate in recreational swim time. If a
camper forgets their swimsuit or does not want to participate, there will be supervised
alternative activities on the pool deck.

BEHAVIOR: Campers who are unable to abide by camp rules or are disrupting other campers'
ability to enjoy camp may be dismissed without refund. The following behavior will result in
immediate removal from the day camp program:

  • Theft
  • Verbal abuse or bullying
  • Physical aggression, verbal threats of harm
  • Disruptive, defiant, or blatant disrespect for staff or participants
  • Inappropriate touching
  • Leaving designated camp area without authorized adult
  • Parents who disrespect children, other parents, or staff

ILLNESS: Please do not bring sick children to camp. In the event of exposure to a
communicable condition, parents will be notified as quickly as possible. Make sure we have
current contact information on file. We will contact you to pick up your camper immediately if:

  • Camper is feeling ill for 30 minutes or longer
  • Camper has a fever of 100.1 degrees or higher
  • Camper is vomiting, has diarrhea, persistent cough, watery or inflamed eyes, acute skin rash, or sore throat

Children absent because of contagious disease may return with a statement from a physician
indicating the child is no longer contagious. Children absent because of lice may return when there is no sign of lice. In the case of an injury, staff will make every effort to ensure proper care. Care may include treatment by staff for minor injuries, contacting a parent or guardian, or calling local emergency care providers. Staff will attempt to contact the parent or guardian prior to providing treatment.

SUPERVISION: YMCA day camp is not staffed to provide one-on-one supervision. Talk with our camp directors about solutions if additional care is required by your camper.

MEDICATION: All medication must be brought to a camp director in its original container
labeled with the camper’s name, date, directions, and physician’s name. A medical authorization form is also required, the only exception is inhalers. If your camper requires an EpiPen®, please see a camp director at the start of the camp session. If medication needs to go home with the camper at the end of each day, the parent must pick it up from the camp director. Unused medications will be returned at the end of the camp session.

INSURANCE: The parent or guardian is responsible for any medical expenses for an injury
incurred at camp.

EMERGENCIES: YMCA staff are prepared and trained to activate emergency procedures in the event of severe weather, fire, building evacuation, or other immediate safety measures. Each YMCA branch has a specific disaster plan and a YMCA Emergency Management Guide.

CONTACT INFORMATION

CONTACT INFORMATION - ACTIVITY AND SPECIALTY CAMPS

PAYMENT, REFUNDS, AND FINANCIAL ASSISTANCE

PAYMENT, REFUNDS, AND FINANCIAL ASSISTANCE

DOWNLOAD 2018 DRAFT DATES 

FEES: In order to accurately staff each week of camp, we require the balance of all camp fees
be paid the Friday one week before camp begins.   To reserve multiple weeks of camp, see your camp registrar to arrange to have fees drafted on a weekly basis. Fees are drafted the Friday before camp begins. 

PARENT PAYMENT PLAN:  Please contact us directly to set up a parent payment plan for camp.  You can make weekly, bi-weekly, or monthly payments from January 1 to June 1 to pay for your 2018 Summer Camps.  To participate in the parent payment plan, payments must be completed in full by June 1, 2018. 

REFUNDS/CANCELLATIONS:

  • No cancellation fee if cancelled prior to the draft date for each week of camp
  • $25 cancellation fee after draft date till the Thursday before camp starts
  • NO REFUND starting the Friday before camp 

 (Refund policy does not apply to school based sites) 

  • In the case of homesickness, dismissal, or voluntary withdrawal there is no refund of fees.
  • If a child missed camp due to illness or injury, a physician-authorized written medical verification is required to be considered for a refund 

THIRD PARTY AUTHORIZATIONS: Must be paid in full before registering for camp.

FINANCIAL ASSISTANCE: Families unable to pay the full registration fee may be eligible for
financial assistance. Visit your Y to learn more and apply.

REGISTRATION FORMS

Every camper must have a 2018 registration form on file to attend day camp at the YMCA.   We cannot make changes to the authorized pick up list over the phone, so please be sure to list anyone who may pick up your camper on the authorized pick up list. 

DOWNLOAD 2018 PARENT REGISTRATION FORM 

If your camper requires medication at camp, please bring the medication in the original container with the camper's name listed on it.  We must also have the Authorization to Administer Medication form on file for each camper.

 DOWNLOAD AUTHORIZATION TO ADMINISTER MEDICATION FORM 

FINANCIAL ASSISTANCE

The policy of the YMCA is to not turn anyone away due to the inability to pay.  We raise over $3 million dollars each March to give financial assistance to our members,   To apply for financial assistance, please see your branch front desk. 

DOWNLOAD FINANCIAL ASSISTANCE FORM 

If you would like to sponsor a camper in need of financial assistance, please contact us for more information. 

SPECIAL ACCOMODATIONS

If your camper requires special accomodations to be successful in camp, please set up a time to speak with the camp director and behavior/inclusion specialist at least two weeks before camp starts.  This way we will be prepared to give your camper the extra help they need to be successful in camp. 

For more information
Christy Wagnon
Association Director of Day Camp 

WHAT TO BRING

WHAT TO BRING TO CAMP

  • Extra snacks
  • Filled water bottle
  • Swimsuit and towel on swim days
  • Plastic bag for wet items
  • Closed-toe shoes (please leave flip flops and sandals at home)
  • Small backpack (to hold belongings)
  • Sunscreen
  • Please label all belongings with child’s name

PERSONAL BELONGINGS: Please only allow your child to bring items that are necessary for
day camp. Money, toys, sports equipment, gum, and makeup are not permitted.

SNACKS: Please only send peanut-free snacks with your child, and discuss with them the
importance of not sharing snacks because other children may have food allergies. Snacks should not require refrigeration or microwaving.

SUNSCREEN: Please apply sunscreen to your child every day before camp begins. If additional applications are necessary, send sunscreen with your child to reapply later in the day.
Remember to label the lotion with your child’s full name.

DRESS CODE: Dress your child in athletic apparel that allows them to fully participate in camp
activities and games. Leave sandals, flip flops, and clothes that you don’t want dirty at home.

PICK UP AND DROP OFF

PICK UP AND DROP OFF

SIGNING CAMPERS IN AND OUT: Photo ID is required. Parents or guardians are responsible for checking campers in and out by signing the roster. Be sure to indicate the time of pick-up and drop off. Additional adults must be on the authorized list and also have their photo ID. Campers will not leave camp with an unauthorized adult. 

Anyone who could be picking up your camper must be listed on the authorized pick up list and must present photo ID at the time of pick up.  

MAKING CHANGES TO AUTHORIZED PICK UP:  Changes to the authorized pick up list must be done in person by the the parent/guardian who filled out the registration form. You will be asked to show ID.  We cannot make any changes to the authorized pick up list over the phone, so please be sure to list anyone who will be picking up your camper on the registration form. 

CAMPER RELEASE: A release form is required for all campers. Please complete and sign as a parent or guardian. Include at least three people authorized to pick your child up.

  • Separated parents: If the parents are separated but not legally divorced, the staff have may not deny access to a child by either parent. Appropriate court issued documents are required in order for staff to deny parental access.
  • Divorced parents: Either parent may pick up the child unless a court order indicates limited or no visitation. Custody agreements must be kept on file with the YMCA.
  • Guardianship: Copies of appropriate legal documents must be on file with the YMCA.

CHANGE OF CAMPER INFORMATION: Changes to authorized adults or their contact
information must be made in-person and in writing. Please see a camp director to update.

LATE PICK-UP FEES: There is a $1 per minute charge after camp closes. Late fees must be
paid or added to draft before the camper returns to camp. If a camper is not picked up and the Y has not been notified by parent or authorized adults within one hour of camp closure, the Y will call the local child protective services and sheriff’s department.


Was this information helpful?

Yes No